IRT, Inc.

Administrative Specialist/Event Planner

Job Locations US-VA-Reston
Posted Date 1 year ago(10/31/2016 6:52 PM)
# of Openings
Customer Service/Support


We are always looking for experienced, energetic, independent self-starters to join Integrated Resource Technologies in helping our customer succeed. We have a strong sense of purpose and a deep passion for our organization. If this sounds like the right opportunity for YOU, apply today to help make a difference!


The Administrative Specialist/Event Planner shall provide the following:

Support for Agency conferences, events, and visits, to include site selection; event set-up and design; budget estimating and tracking/reporting; registration; identification of guest speakers and coordination of travel requirements; and all necessary on-site meeting administration and logistics. The Event Planner will provide exceptional customer service by coordinating, implementing, and advising Agency customers on a wide range of event information and special service functions. She/he shall facilitate the planning, coordination, execution and synchronization of events, high level visits and customer services programs. She/he shall coordinate graphic and web based support; creation of any needed resource documents; activities scheduling and maintenance of venue sites, contact and attendee databases.


Specific Requirements:


The Administrative Specialist/Event Planner will perform the following:

  • Schedule and manage digitally and manually enabled conference rooms and facilities

  • Venue and video teleconference (VTC) scheduling

  • De-conflict any scheduling issues with customers

  • Work in conjunction with the government Project Manager on all phases of an event

  • Support all events as they occur

  • Close out conference rooms each day and ensure they are ready for occupancy at the close of each day. Proper signage which includes meeting info should also be posted daily.

  • Event Production

  • Conference Management (such as registration area, advertisement, pre-event registration, facility security, etc.)

  • Technical Support Services would include, but not be limited to coordination of audiovisual and information technology services

  • Attend all meetings required for a planned event

  • Banners & Stake Signs. Hang/install all banners and stake signs as required

  • Equipment (folding chairs, folding tables, table cloths, table skirts, stanchions, ropes, water coolers, and tents) to include setup and teardown as required

  • Coordinate manpower required to move and set-up government equipment (i.e., picnic tables, dining area tables and chairs)

  • Empty trash cans and replace bags as needed throughout the enclosed event area (i.e., Family Day) including picking up of loose trash within the enclosed event area


Applicant should be highly qualified, a fast learner, and:

  • have a current/active TS/SCI security clearance,

  • have at least one to three years of prior experience in the Event Planner field, scheduling/planning knowledge, admin experience,supporting conferences and meetings. 

  • be able to adapt in a fast paced customer oriented environment.


The applicant should demonstrate initiative, team work, be willing to learn more, be professional and engage excellence in customer service behaviors.



                             IRT, Inc. is an Equal Opportunity Employer M/F/D/V


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